Casual Conversion Report

Overview

Under the National Employment Standards (NES), casual employees have the opportunity to transition to permanent employment, a process commonly referred to as ‘casual conversion’. To facilitate this transition, employers are required to assess employees' eligibility for conversion from casual to permanent status.

Casual Conversion eligibility is determined by two essential criteria that employers must consider:

  • Casual employees must complete 12 months of continuous employment with the same employer
  • Employers need to assess the employee's work pattern over the prior six months. If an employee has worked a regular pattern of hours on an ongoing basis, and could continue working these hours in a full-time or part-time capacity, they become eligible for conversion to either permanent part-time or permanent full-time employment

Further information regarding Casual Conversion can be found on the Fair Work website.

The Casual Conversion Report

Our Casual Conversion Report is designed to provide you with detailed insights into your casual employees' eligibility, work patterns and work pattern strength. The Casual Conversion Report not only displays data for all casual employees meeting the specified criteria but also allows you to refine your search. Filter results based on a specific date, employee, pay schedules, or employing entities. This customisation ensures you can focus on the information most relevant to your needs.

Note: This report will only populate for employees whose employment type is Casual and use timesheets to submit all time worked. 

Access the Report

  1. Click the Reports menu.
  2. Under the Employee section, click Casual conversion report.
    screenshot of the reports menu, with a highlight on the casual conversion report selection
  3. You can filter the report using the following parameters:
    • Date: The date filter allows you to select a the current date, or, a specific date in the past.
    • Employees: The default value is ‘All’ however you can choose to filter the report for specific employees.
    • Pay Schedules: The default value is 'All', however you can choose to filter the report for a specific pay schedule.
    • Employing Entities: The default value is 'All', however you can choose to filter the report for a specific employing entity.
  4. Once you have set your filters, you can:
    • Generate the report on screen.
    • Export to Excel.
    screenshot of the casual conversion report screen

 

Onscreen report

After selecting your required filters, the report will display as follows:

  • Name.
  • Start date.
  • Work Pattern:
    • The work pattern will display the last 6 months of processed (in a finalised pay run) timesheets from the date selected when filtering the report.
    • The work pattern can be expanded by selecting the arrow next to the employees name to display a breakdown of timesheet date, start and end time for each employee or work pattern.
    • If an employee has been employed less than 12 month, this will display in the work pattern column.
    • If an employee doesn’t have 6 months worth of processed (in a finalised pay run) timesheet data, this will display in the work pattern column.
  • Strength: The strength column will display a percentage which is calculated by the timesheet start and end time and days of the week of the employees processed (in a finalised pay run) timesheets
  • Number of weeks.
  • Average hours: The average hours is calculated by totalling the processed (in a finalised pay run) timesheet hours displayed in the work pattern column, divided by the number of weeks.

    screenshot of the casual conversion report

Download to Excel

When exporting to Excel, the report will comprise of two tabs:

  • Work Pattern: This will display as per the on-screen report.
  • Timesheet Data: All expandable timesheets under the employee dropdown function on the on-screen report will be displayed.

    screenshot of the casual conversion report excel file

If you have any questions or feedback, please let us know via support@yourpayroll.com.au.

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