BPAY files can be used to make multiple BPAY payments on behalf of your employees via internet banking. You can set up more than one BPAY file then choose which file should be used for each pay schedule.
Employees are able to choose whether they want a portion of their net pay to go towards paying bills. To do this, they would set up the BPAY account via their Bank Accounts screen. Alternatively, you can do this on their behalf by following the instructions here.
Additionally, employee deductions can be set up to be paid via BPAY. Instructions on how to set this up can be found here.
Setting up a BPAY file
To set up a BPAY file, from your dashboard screen go to Payroll Settings > Payment Files > "BPAY File Settings" tab, then click on "Add" and select the appropriate financial institution. The steps used to complete the file setup varies depending on the financial institution chosen. Details are found below.
Please note: At this stage, we only support BPAY file formats for the following financial institutions:
- National Australia Bank (NAB);
- Commonwealth Bank of Australia (CBA);
- Westpac; and
- ANZ.
NAB
Enter the following information:
- BSB Number;
- Account Number;
- Financial Institution Code = NAB;
- Customer Id; then
- Click "Save".
CBA
Enter the following information:
- BSB Number;
- Account Number;
- Financial Institution Code = CBA; then
- Click "Save".
Westpac
There is no specific file format for Westpac, so once you select 'Westpac' from the dropdown list, all you then need to do is click on "Save".
ANZ
Enter the following information:
- BSB Number;
- Account Number;
- Financial Institution Code = ANZ; then
- Click "Save".
Downloading a BPAY file from the Pay Run
Once a pay run has been finalised, click on "Download Payment File" and select to either download the BPAY file only or download a zip file with both the ABA and BPAY files.
The BPAY file will then download and you can then import this via online banking.
If BPAY accounts have been set up for employees but the business has not set up their BPAY file format, the following warning will appear when you click on the "Download Payment File" button.
Prior to finalising the pay run, the "Warnings" tab will identify whether company BPAY details have yet to be set up: