Available from 1st March 2022
Timesheets that match the roster exactly can be automatically approved.
Timesheet Settings
The setting that will enable the system to automatically approve a timesheet that exactly matches a rostered shift can be found in the Timesheet Settings menu.
By default, the option to 'Automatically approve a timesheet that is identical to the rostered shift' will be deselected for all new and existing businesses, to allow you the option to turn this on if desired.
Automatically approve a timesheet
Once the Timesheet Setting 'Automatically approve a timesheet that is identical to the rostered shift' has been enabled and a timesheet is created that is identical to a rostered shift for
- Work types
- Location
- Date
- Start and end times
- Break start and end times
- Higher classifications
- Shift conditions
then the timesheet will be automatically approved.
Timesheets can be created either by Swag, employee portal, or via full access user, restricted user, import or API.
Once a timesheet has been automatically approved, an auto approved icon will be shown on the Approve Timesheets screen.
Rostered shifts
A rostered shift that has been used to automatically approve a timesheet will not be able to be edited. A banner will be shown in the shift details to say 'This shift cannot be edited as it has been used to auto approve a timesheet'.
Modifying an automatically approved timesheet
Please refer to the article Timesheets - Modifying When Approved.
Timesheet reports
Once a timesheet has been automatically approved, it will be shown in the Timesheet report as 'System Approved' in the reviewed by column.