5 Reasons to Integrate with Xero

If you’re an avid Xero user you might be wondering why you’d use a separate payroll product when Xero already has payroll built in.

To help answer this question we’ve put together the top 5 reasons why you might be looking for an alternative to Xero payroll.


If you have a number of small static salaried clients or director only payrolls, you can set these up to be completely automated.  It takes under 5 minutes to set up each one and will post pensions, RTI, payslips, journals and AE notifications automatically until you say stop, or until a warning flag is triggered.

Regardless of whether you are running payrolls normally or automatically, pension postponement, assessment, calculations, notifications, opt outs, submissions and contribution collection are automated for NEST, People's Pension, Smart Pension, Aviva and NOW: Pensions.

Enhanced Employee Portal

Take advantage of the feature-rich self service employee portal which allows employees access to a wide variety of payroll functions in an easy to use online portal. Giving employees access to their data through the online portal, greatly reduces the workload on your payroll administrators as questions about pay slips, leave balances and updates to employee information can all be handled by the employees.

The employee portal is available to all users and provides great features such as:

  • Allow employees to edit and view their basic details and bank accounts
  • View leave balances
  • Create leave requests
  • Access all past pay slips, documents and P60s online

Xero payroll does provide an employee self service portal, but for the moment it’s mostly read only. You can choose to allow employees to edit and update their details online at any time which eliminates wasteful double handling and reduces the amount of payroll administration that needs to be done.

Employee Management Portal

When managing payroll for larger organisations, the person that runs the payroll is often not the same person that is responsible for approving leave or timesheets for staff in specific locations or departments.

The employee management portal will allow you to create your own employee groups so you can allow managers access to the timesheets and leave requests for their departments so they can review and approve them as they are made available by the staff in their groups.

You can define infinite numbers of employee groups and allow access to any number of managers and employees at no extra cost so you can setup your employee groups in the way that makes the most sense for your business.

Location-based Reporting

Our core 'locations' feature, allows employees earnings lines and timesheets that can be assigned to a location which can then be used to report against. Location-based reporting gives you a unique view into the finer details of your payroll which can then be used to make informed staffing decisions.

Advanced Payroll Configuration

With a flexible design, you can configure your business to suit the way you run your payroll. A number of advanced payroll functions are available to help run your payroll just the way you like it:

  • Add unlimited pay categories
  • Add recurring deductions that can be set to expire after a certain date or amount
  • Custom leave categories that can be configured to accrue on a pro-rata basis
  • Pay employees on daily, hourly or annual rates
  • Setup multiple pay schedules on a weekly, fortnightly or monthly basis

If you’re interested in finding out more about how you can integrate with Xero you can contact us by email  at support@yourpayroll.co.uk

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