In this document, we will show you:
- What is received in the email
- How to access the portal
- What functions are available in the portal
Emails in your inbox:
When an employee is granted access to the ESS portal, they should receive two emails.
The first email should say ‘Login details for Your Company Payroll’. It will tell you the account has been created. Click the link in this email to create a unique password. It should look like this one:
Once a password has been created, go to the second email that has been received. The subject for this email is ‘User account created’.
This email notifies the employee that their portal account has been set up and they are now able to access their pay details online. It will also state their username which is their email address.
They will be able to log straight into their portal via the ‘Employee Portal’ link - see link in the email. We suggest bookmarking this link as they’re likely to be using it frequently. If you’ve lost the original email with the link, simply go to keypay.yourpayroll.co.uk
To login, they need to enter their username (their email address) and password. They will be taken to their employee portal shown here, where they can enter timesheets, apply for leave, view leave balances, indicate whether they’ve been happy with work this week, indifferent or unhappy.
If they forget their password, they can use the ‘Forgot Password’ link. They will be taken to the screen below. Enter their email address and click ‘Recover Password’.
They will then receive an email
To reset their password, click on the link. Create a new password, enter it a second time and click ‘Set password’.
Once they have ‘Set Password’, they will be provided with a link on the next page. Click that link and now they’re ready to login.
On the login page, they need to enter their email address and password.
They will be taken straight to their dashboard where they can enter timesheets, apply for leave, view leave balances, indicate whether they’ve been happy with work this week, indifferent or unhappy.
If you have any questions or feedback, please let us know via firstname.lastname@example.org