Car benefits set up for P11D processing will need to be reported via the P46(Car) report. If you have not selected P11D's in the processing options on the Benefit Categories page you will not have access to the P46(Car) report. For further information this article will assist you. If you have selected P11D's you will receive a reminder prior to the deadline that P11D car details need to be sent via the P46(Car) report in the 'Action Items' on the dashboard. You can navigate directly from the reminder to the P46(Car) report.
To submit the Car Benefit details to HMRC you need to go to Payroll Settings > Pay Run Settings > Benefit Categories and clicking on the P46(Car) button pictured below which will take you to the P46 Report:
Or you can go to Reports > HMRC > P46(Car) Report.
When you are in the report you should click the run report button.
You will then see the report as pictured below:
Only new and withdrawn P11D cars, for any relevant quarter(s) will show in the report.
The status shows as 'Send' by default and you can set it to ignore. To set it to ignore you should select the actions tab and select ignore. This option may be useful, if for example you have changed software and are setting up P11D car benefits, but you have already sent P46(Car) submissions to HMRC.
It is advisable to download and save the report prior to submission as car details are no longer listed after they have been successfully submitted to HMRC.
To submit to HMRC you should press the submit P46(car) button as pictured below:
You will see a message to say that the P46(Car) is about to be submitted and it summarises the details.
Click submit and it will send to HMRC, once it has been submitted you will receive a success message and the car details will no longer show on the report.
You can download the xml to show the details of the submission. You can also check the submission on the RTI Messages report.