Leave Balances Report

You can access the leave balances report via the reports home page under the 'Payroll Reports' section. This shows you the current leave balances for each employee.

In order to configure the report to your needs, you choose the following information:

• As at date/ OR pay run filter - You can switch between these by clicking on the toggle switch button:

  

  Important

  When it comes to the Leave Balances report, it is always best to toggle the button above and switch to "Pay Run" instead of "Date". This is because the pay run data is the most accurate.

  The "Date" function is used to predict leave for the future based on the employee's pay rate and standard hours in their default settings as they are at the date chosen. For example, if you want to run a report based on a date in the future, it would calculate their current balance (most recent pay run) and the estimated leave and value calculated at that time.

  The reason why you are seeing different values is that it is picking up the new pay rates and applying them to the calculations.

• Group by - Leave accrual location or Employee default location 
• Employee default location
• Leave type - you can enter 1 or more leave types or ALL leave types
• Employing entity (if applicable)
• Hide leave value option

The report then gives you both a summary and detailed information. The summary includes:

• Leave type
• Leave hours total
• Leave value
• Loading value
• Leave + loading

Running this report gives you a variety of information related to an employee's leave balances. This information includes:

• Employee - employee name
• Location - employee's default location
• Leave type - if you have selected 'All' this will show all leave categories that are tracked.
• Leave balance - the available leave balance
• Leave hours - the available leave balance converted in hours
• Leave value - the total leave value. The estimated hourly rate can be determined by calculating the 'Leave value' amount divided by the 'Leave hours' amount. The option of leaving this information out in the report by simply checking the box that says "Hide leave values" within the report filters 
• Loading value - leave loading value
• Leave + loading value - the total sum of leave and the loading value 

There are a number of ways of viewing this report by clicking 'Expand All' (note that this option will change to 'Collapse all' once it has been selected) and 'Show All Employees'.

You are also able to export this report to CSV, Excel, RosterLive or PDF and can also be added to report packs.

You can easily access the report filter and download button whilst scrolling through the report via a sticky filter, without having to scroll back to the top of the page. The sticky filter buttons will appear on the top right-hand side of the report when you scroll down the report:

Using this sticky filter, you can choose to change the filter parameters by clicking on the 'Filter' button and making the changes then clicking the 'Update' button. You also have the option to clear the filter completely to default by clicking the 'Clear filters' option at the bottom right-hand side of the sticky filter.

If you have any questions or feedback, please let us know via support@yourpayroll.com.au.