Graphic Arts, Printing and Publishing Award 2020 (MA000026)

This article provides guidelines about when to use the different work types and tags that are included as part of the pre-built Graphic Arts, Printing and Publishing Award 2020 [MA000026] package. For further information about this Award, refer to: Graphic Arts, Printing and Publishing Award

Key updates

  Select the current financial year tab to see award updates for the 2022/23 financial year, while all previous updates before this time you can find in the historical financial years tab.

Current financial year Historical financial years
August 2023

1st

From 1 August, all employees are entitled to 10 days of paid family and domestic violence leave each year. The (Unpaid) Family and Domestic Violence Leave configuration settings under awards have been updated - the leave category is disabled from award leave allowance templates, and the work type is not enabled automatically for all employees. Please ensure that employees no longer use the unpaid leave category or work type.

July 2023

1st

We have updated the award to reflect the Fair Work Commission’s National Minimum Wage increase detailed in the Annual Wage Review 2022-23 decision and also includes updates to expense-related allowances. You can find information on the Determinations here and here. 

These changes come into effect from the first full pay period on or after the 1st July 2023. Please install these updates after you have finalised your last pay run before the first full pay period beginning on or after the 1st July 2023.

Installing the pre-built award package

To read details on how to install and configure this Pre-built Award Template, please review the detailed help article. While we try to provide a high-quality service, we do not guarantee, warrant, or accept responsibility for the accuracy, completeness, or up-to-date nature of the service.

Before relying on the information, users should carefully evaluate its accuracy, currency, completeness, and relevance for their purposes, and should obtain any appropriate professional advice relevant to their particular circumstances. Given using work types and tags used in this template, we strongly recommend you review the information below.

Rule Sets

The platform will create the following rule sets:

  • Casual.
  • Permanent.
  • Casual Shift workers.
  • Permanent Shiftworkers.

Work types

Work types are a description of the kind of shift you are working on and are selected when you record a timesheet. The following is a list of work types employees can select on their timesheet, and the meaning of each item:

45-Minute Meal Break

An automatic meal break of 30 minutes has been applied and so the employee should use this work type if they have taken a 45 minute break and will make sure 45 minutes are deducted as opposed to 30 minutes.

60-Minute Meal Break
An automatic meal break of 30 minutes has been applied and so the employee should use this work type if they have taken a 60 minute break and will make sure 60 minutes are deducted as opposed to 30 minutes.
Alteration to Fixed Daily Hours - Emergency - Less Than 48 Hours Notice
If an employee’s daily hours have changed and less than 48 hours notice has been provided to the employee, select this work type in accordance with Clause 30.9(d).
Alteration to Fixed Daily Hours - Less Than 1 Weeks Notice
If an employee’s daily hours have changed and less than one week’s notice has been provided to the employee, select this work type in accordance with Clause 30.9(a).
Annual Leave Taken
Select this work type when annual leave is taken and will also be used when turning an approved leave request into a timesheet entry through employee self-service.
Call Back
Select this work type when an employee is called back to perform work at a time when they would not ordinarily be at work, and the employee has not been notified before last finishing work that they would be so called back. Refer to Clause 34.1.
Cancelled Call Back (Not Left Residence)
Select this work type when the employee has received a call-back, and before beginning work has been informed they are not required and have not left their place of residence. Refer to Clause 34.4(b).
Compassionate Leave Taken
Select this work type when compassionate leave is taken and will also be used when turning an approved leave request into a timesheet entry through employee self-service.
Leave Without Pay Taken
Select this work type when leave without pay is taken and will also be used when turning an approved leave request into a timesheet entry through employee self-service.
Long Service Leave Taken
Select this work type when long service leave is taken and will also be used when turning an approved leave request into a timesheet entry through employee self-service.
Maximum Hours 10-12 by Agreement
Select this work type if the employee has agreed to work, a maximum of up to 12 hours of ordinary pay.
Meal Allowance
Select this work type for the employee to receive a meal allowance when overtime has been worked.
No Meal Break
Select this work type if no meal break has been taken.
Paid Community Service Leave Taken
Select this work type when paid community service leave is taken and will also be used when turning an approved leave request into a timesheet entry through employee self-service.
Personal/Carer's Leave Taken
Select this work type when personal or careers' leave is taken and will also be used when turning an approved leave request into a timesheet entry through employee self-service.
Public Holiday Not Worked
Select this work type when entering a standard day of hours not worked on a public holiday for permanent employees.
RDO on Public Holiday Sat/Sun (Extra AL)
Select this work type if an employee’s RDO falls on a public holiday to receive an additional allowance of 1 day annual leave.
RDO on Sat/Sun (Ordinary Pay)
Select this work type if an employee’s RDO falls on a public holiday to receive an additional allowance of 1 days extra pay.
Saturday or Sunday Ordinary by Agreement
Select this work type if the employee has agreed to work ordinary hours on a weekend.
Spread of Hours Agreed (1hr)
Select this work type if the employee has agreed to work up to 1 hour outside normal working hours at ordinary pay.
TIL of OT
Select this work type for a shift where the employee would like to swap any overtime for time in lieu. If this is to be a permanent arrangement, use the employee tag instead and do not use the work type.
Time In Lieu Taken
Select this work type when time in lieu is taken and will also be used when turning an approved leave request into a timesheet entry through employee self-service.
Working an RDO
Select this work type if the employee has agreed to work on a rostered day off.
 

Employee tags

Employee Tags are specific conditions typically related to the employee's agreement. These are often conditions negotiated and agreed between the employer and the employee, or unique characteristics of the employee's role. The following tags need assigning to employees according to their job classifications:

  • Cleaners/heat apparatus.

  • Continuous shiftwork employees other than in a newspaper office.

  • Day work employees.

  • In a daily newspaper office.

  • In a non-daily newspaper office.

  • Non-rotating.

  • Non-continuous shift workers other than in a newspaper office.

Additional tags for pay conditions include:

7-Day Shiftworker

Assign this tag to an employee who is a shiftworker who is to receive an extra week of annual leave and is not working under an agreement to accrue 6.6 weeks of annual leave per year.

First Aid Allowance
Assign this tag to an employee who is the current holder of appropriate first aid qualifications, such as a certificate from the St John Ambulance or similar body, and is appointed by the employer to perform first aid duty on a permanent basis.
Inserter Working in a Non-Daily Newspaper Office
Assign this tag to an employee working as an inserter in a non-daily newspaper office.
Manual Inserting Allowance
Assign this tag to employees in a newspaper office engaged in manual inserting work and classified as Level 2. Such employees will be paid a weekly allowance equal to 3% of the standard weekly rate in accordance with Clause 25.1(b).
Night work 5pm-8am
Assign this tag to an employee in a non-daily newspaper office when employed on night work. In addition to the day work wage prescribed for the work performed, the employee will be paid an additional 17.5% of a Level 5 employee’s day work wage.
Publishing Employee Working in a Non-Daily Newspaper Office
Assign this tag to an employee working in publishing in a non-daily newspaper office.
Visual Display Terminal Allowance - Newspaper Offices

Assign this tag to an employee employed in a non-daily newspaper office or daily newspaper office who operates a visual display terminal. The employee will be paid a weekly allowance of 5% of the standard weekly rate.

To qualify for this tag, the employee must be trained and/or have been engaged on a visual display terminal in production on a fully integrated online front end platform for advertising and/or editorial input. Apprentices will only be paid the allowance from the commencement of the third year of apprenticeship, where the apprentice is engaged in production. Refer to Clause 25.1(a).

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