Children's Services Award 2010 (MA000120)

The article provides guidelines about when to use the different work types and tags that are included as part of the pre-built Children's Services award packages. For further information about the children's services award, refer to Children Services Award.

Key updates

  Select the current financial year tab to see award updates for the 2022/23 financial year, while all previous updates before this time you can find in the historical financial years tab.

Current financial year Historical financial years
August 2023

1st

From 1 August, all employees are entitled to 10 days of paid family and domestic violence leave each year. The (Unpaid) Family and Domestic Violence Leave configuration settings under awards have been updated - the leave category is disabled from award leave allowance templates, and the work type is not enabled automatically for all employees. Please ensure that employees no longer use the unpaid leave category or work type.

July 2023

11th 

We have updated the rate for Educational leader allowance. 

1st

We have updated the award to reflect the Fair Work Commission’s National Minimum Wage increase detailed in the Annual Wage Review 2022-23 decision and includes updates to expense-related allowances. You can find information on the Determinations here and here. These changes come into effect from the first full pay period on or after the 1st July 2023.

Please install these updates after you have finalised your last pay run before the first full pay period beginning on or after the 1st of July 2023.We have also updated the Community Service Leave category to make sure it pays at base rate.

Installing the pre-built award package

To read details on how to install and configure this Pre-built Award Template, please review the following article. Before relying on the award information, users should carefully evaluate its accuracy, currency, completeness, and relevance for their purposes. You should also obtain appropriate professional advice.

Work types

The following lists out and explains the work types an employee can select on their timesheet.

A - F
8 hour break between shifts. Choose this work type when, by agreement between an employer and an employee, the break between shifts is between eight and ten hours (rather than the usual minimum of ten hours). Refer to section 22.3(c) of the Children's Services Award.
10 hour shift (approved by employee). Choose this work type when, by agreement between an employer and a full time employee, the employee is rostered for up to 10 hours (rather than the usual eight hours). Refer section 21.2 of the Children's Services Award.
Annual leave. Choose this work type when annual leave is taken.
Compassionate leave. Choose this work type when compassionate leave is taken.
Excess fares allowance. Choose this work type where an employee is directed to work away from their normal place of work on any day and you did not provide free transport. Refer section 15.3 of the Children's Services Award.
Educational leader allowance. Choose this work type when an employee is required to discharge the responsibilities of the educational leader under Regulation 118 of the National Regulations. It only applies to teachers in the children’s services and early childhood education industry.
First aid allowance. Choose this work type if the employee is classified below level three with the employer required appropriate first aid qualifications to administer first aid to children within the employee's care. Refer section 15.4 of the Children's Services Award.
First aid allowance (out of school hours care). Choose this work type if you classify the employee below level three with appropriate first aid qualifications. Also choose this if you require them as the employer to administer first aid to children within the employee's care, and you employed the employee in out of school hours care. Refer to section 15.4 of the Children's Services Award.
G - L
Long service leave. Choose this work type when long service leave is taken.
M - R
No meal break. Normally, we would automatically add meal breaks for shifts over 5h 30m. Use this work type to indicate that no meal break was taken during the shift.
Non-term time. Choose this work type for shifts during non-term time so that the term-time employee continues to accrue leave.
Overtime. Choose this work type for any work that you classify as overtime. Refer to section 23.1 of the Children's Services Award for information about overtime entitlement.
Overtime meal allowance. An employee was required to work more than two hours of overtime and you did not notify them on the previous day or earlier, and you did not supply a meal as the employer. In these cases you should add one unit of this allowance. Refer to section 15.5 of the Children's Services Award.
Personal/carer's leave. Choose this work type when personal/carer's leave is taken.
Public holiday not worked. An employee should choose this work type where yo do not require them to work on a shift falling on a gazetted public holiday that the employee would have otherwise worked had it not been a public holiday.
S - Z
Rostered day off PH (AL). A full time employee should choose this work type if their rostered day off falls on a public holiday and they wish to accrue an additional day of annual leave. Refer to section 27.3 (a) (iii) of the Children's Services Award.
Rostered day off PH (TIL). A full time employee should choose this work type if their rostered day off falls on a public holiday and they wish to accrue time in lieu and take said leave within the next 28 days. Refer to section 27.3 (a) (ii) of the Children's Services Award.
Rostered day off PH. An employee should choose this work type if their rostered day off falls on a public holiday and you have paid an extra day's pay. Refer to section 27.3 (a) (i) of the Children's Services Award.
Time in lieu taken. Choose this work type when time in lieu is taken.
Time in lieu of overtime. Choose this work type if the employee elects to accrue time in lieu rather than pay for any overtime for this shift.
Unpaid leave. Choose this work type when unpaid leave is taken.
Vehicle allowance - car. Where an employer requests an employee to use their own motor car in the performance of their duties, you ‌should use this work type. You should enter the number of kilometres in the units field. Refer to section 15.7 of the Children's Services Award.
Vehicle allowance - motorcycle. Where an employer requests an employee to use their own motorcycle in the performance of their duties, you should use this work type. You should enter the number of kilometres in the units field. Refer to section 15.7 of the Children's Services Award.

Tags

The following tags are available to employees under the award.

A - F
7 day shift worker. Assign this tag if you employeed the employee as a shift worker and who you regularly roster to work on Sundays and public holidays. Refer to section 24.2 of the Children's Services Award for the definition of a shift worker.
First aid officer. Assign this tag if you allocate the employee as a first aid officer for all shifts worked.
First aid officer (out of school hours care). Assign this tag if the employee is allocated as a first aid officer for all shifts worked and the employee is employed in out-of-school hours care.
Educational leader allowance. Assign this tag when an employee is required to discharge the responsibilities of the educational leader under Regulation 118 of the National Regulations. It only applies to teachers in the children’s services and early childhood education industry.
G - L
Leading hand A. Assign this tag to an employee, classified as Level 4A or below, who is permanently in charge of 1 to 5 employees. You will then not be required to use the associated work type.
M - R
Qualifications allowance. Assign this tag to a Director or Assistant Director who holds a Graduate Certificate in Childcare Management or equivalent to get Qualifications allowance.
Permanent night shift worker. Assign this tag if you rostered the employee on a non-rotating night shift. Refer to section 23.3 (d) (iv) of the Children's Services Award.
S - Z
Term-time employee. Assign this tag if the employee is a term-time employee. It means you will pay for public holidays not worked at the ordinary rate of pay.
TIL of OT. Assign this tag if the employee elects to always accrue time in lieu rather than be paid overtime.
Uniform. Assign this tag if the employee is required to launder any special clothing or articles of clothing and the uniform requires ironing..

Further information

Time in Lieu Explanation

Time off instead of payment for overtime leave accrues at the same rate as the number of overtime hours worked. For example, an employee who worked two overtime hours has an entitlement to two hours’ time off. If you do take time off for overtime and the time off you intend, pay it out, you must pay at the overtime rate applicable to the overtime when worked

It also applies when you terminate an employee and you have to pay out the time. To pay it out correctly, you will need to record the overtime rate manually while you are processing the time in lieu accrual. We suggest that you record the overtime details in the Notes section of the leave accrual line in the pay run.

If you are required to pay out the time off for overtime either before termination or during termination, you can run a Pay Run Audit Report. It will show the pay runs for the employee where they accrued Time in Lieu, enabling yout to determine the applicable rates. Next, you can run an Employee Payment History Report to determine if they took any of the time off for overtime. You can then determine the correct balance based on the number of hours by taking the equivalent to the overtime payment that you made.

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