Unlocking a pay run will enable you to edit, update and recalculate the values associated with a chosen pay run. Unlocking can only be done when a pay run has been finalised.
For a short video on unlocking pay runs click here.
Note: a pay run cannot be unlocked if automated super payments have been made from the pay run.
To unlock a Pay Run you need to:
- Click on the required pay run in the 'Pay Runs' screen;
- Click on the 'Pay Run Actions' button then choose the 'Unlock' option;
- Enter a reason for unlocking the pay run > click ok:
Once you unlock the pay run and make any required adjustments you can then finalise it once again.
Unlocking a pay run that requires pay run approval
If the pay run requires pay run approval, unlocking it will reset the approval status. Upon finalising the pay run again, you'll need to follow the same process of either accepting the default pay run approval options or changing them as needed for the pay run.
If you still need to adjust earnings, for example, and the super has been paid already, you will need to create an adhoc pay run. Within that pay run, select the incorrect earnings line and enter a minus value for the hours. Then click on the blue 'Actions' button and select 'Add Earnings' before entering a positive value for that line. Also, remember to make the pay period and date paid the same as the initial pay run that you are adjusting.