Payment Files can be used to bulk pay your employees via internet banking. You can set up more than one payment file and choose which one should be used for each pay schedule. These files are generated once a pay run has been finalised and then imported via internet banking.
The following fields are available when the +Add button is selected:
Setting |
Required |
Description |
|---|---|---|
| File Format | YES |
There is a drop down box that will let you select between
|
| Account Name | YES | The Account Name of the account that payroll payments will be made from. |
| Account Number | YES | This field will accept to 35 numeric characters. |
| Bank | Yes | The bank associated with the account the payments will be made from. |
| Branch Code | YES | The official 3 letter abbreviation of the financial institution of the bank account that payroll payments will be made from is registered with. Consists of 3-4 numeric characters. |
| Lodgement Reference | YES | The description of the payroll payment that will appear on the employee's bank statement. e.g. 'Payroll' or 'Weekly wages'. |
| Number of business days payment file is processed prior to date paid | YES |
There is a drop down box that will let you select between 0 and 7 business days. This setting will be used to calculate the 'value date' for the payment file for making salary payments. The system will calculate the 'value date' automatically (where applicable) using the 'date paid' from the pay run and this setting. Note: weekends and/or public holidays are only considered where the number of days selected is > 0. If 0 it will be the date paid no matter when it falls. If a public holiday falls within the period between the date paid and value date, the public holiday will be excluded as a business day e.g. date paid 31/1/22, number of days payment will be made prior to date paid = 5, 26/01/22 is a public holiday, value date will be 21/1/22 not 24/1/22 as 26/1/21 is not counted as a business day. |
| Payment Code | Conditional | This field is only relevant to HSBC and is mandatory. |
| HSBC Connect Customer Id | Conditional | This field is only relevant to HSBC. |
| HSBCnet Customer Id | Conditional | This field is only relevant to HSBC. |
| DBS IDEAL Login Id | Conditional | This field is only relevant to DBS and is mandatory. The company Id which is used to log into IDEAL. |
| Bulk Customer Reference | Conditional | This field is only relevant for UOB and is mandatory. |
| Transaction Reference Number | Conditional | This field is only relevant for CitiDirect users. CitiDirect follows the Transaction Reference Number assignment rules established in Client Preference. If the client set up in CitiDirect is 'Full Auto' or 'Prefix Auto', the system will generate the transaction reference number, leave this field blank. If a Transaction Reference Number is given, it will override any system-generated number from 'Full Auto' or 'Prefix Auto'. If the Client set up in CitiDirect is 'Manual' the Transaction Reference Number must be provided. |
| Confidential Indicator | Conditional | This field is only relevant for CitiDirect. Select this option if the transaction should be marked as confidential by the bank. |
Generating payment files
You can generate payment files using the following steps:
- After you have finalised a pay run, click the Download payment file > Download payment file button from the pay run 'Actions' tab (If you only have one file set up, your payment file will download automatically):
- If you have multiple payment file settings you will need to select the file you would like to use. To do this click on Download payment file > Payment file settings > select the required payment file details to use > save:
- Click on Download payment file > Download payment file button and your file will download automatically.
- The system will remember which settings you last used to generate your payment file and will automatically select it for next time.
If you have any questions or comments let us know via support@yourpayroll.io
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