To update an employees tax file declaration you need to open the employee file and then click the 'NRIC' tab on the left menu:
Important information on this page includes:
- NRIC/FIN: (required). This field is immediately validated and you will only be able to proceed if the number is correct. The following identification numbers will be accepted:
- National Registration Identity Card (NRIC) - beginning with S or T
- Foreign Identification Number (FIN) - beginning with F or G
- Immigration File Reference Number - number format NNNNNNNC
- Work Permit Number - number format N NNNNNNNC
- Malaysian Identification Card - 7 or 8 alpha numeric or 12 numeric characters
- Passport Number - any other number format, maximum of 12 characters accepted
- Expiry date: Optional. Only fill in if using a FIN number
- Employment type: (required). Select between part time or full time.
- Nationality: (required) Select from the drop down box allows you to select the employee's nationality. This data is used for reporting to the IRAS.
- Religion & Ethnicity: These fields are optional and are only used for reporting purposes.
- Legal status: (required). Select from citizen, permanent resident, tax resident, foreigner.
- Date obtained residency: Only applicable if legal status is 'Permanent resident'. Date that citizen received their residency. This data is used to determine which CPF rates apply and from when.
- CPF contribution rates: Only applicable if legal status is 'Permanent resident'. This determines which CPF rates apply, if no selection is made the graduated employer and employee rates will apply during the first 2 years (based on date obtained residency provided).
- Date obtained approval: This option is applicable only when CPF contribution rates chosen are either "Full employer and partial employee" or "Full employer and employee". This field specifies the date that CPF board has approved your application to jointly contribute CPF at higher rates for a Singapore Permanent Resident. This date will be used to determine when full rates will be applied in the pay run. You can read more about this in the Understanding CPF for Singapore Permanent Resident (SPR) support article.
- Covered by Employment Act: (required) Select whether the employee is covered by the Employment Act. The Employment Act does not cover employees who are managers/executives, seamen, domestic workers or government employees. Part 4 of the Employment Act (which covers rest days, hours of work and overtime) is only relevant to employees earning less than $2,600 or workmen who earn less than $4,500 per month.
- Employee group: (required) This determines the CPF rate that will apply to the employee. Select from private sector, non-pensionable government, pensionable government.
Click Save when finished.
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