This screen allows you to assign locations to employees which can later be used to report the labour costs of each location.
Note: A location doesn't have to be a "geographical place" it could be a branch of your business.
The settings for Locations can be accessed and updated by clicking on the Payroll settings > Location option.
To add a new location you need to enter the following information:
- Location name (required field)
- If you want it to be a sub location of another location
- Whether or not you want the location available to all employees
- External Id - This field will show if you tick the 'This location correlates with a record in another system' box. This is handy particularly if you are importing timesheets and need to match the location and employee worked at. The system will check the external id used and will validate for uniqueness.
- Whether or not you want sub locations to report to this location. - when this is enabled, report will not split data into sub locations under this location. All report data will be "rolled up" and included in this location.
- Whether or not you want default shift conditions that will automatically apply for any time worked at this location.
The 'parent' location will show at the top, with the sub-locations indented underneath. Additional sub-locations are further indented. E.g. the 'Administration' location is a sub-location of 'Front of house', which is a sub-location of 'KookSG'
Note: If you delete a location, previous data belonging to that location will still be in the system but you will not be able to report on it, or it will be "lumped" into an unknown location field.
An alternative to deleting a location is to rename your locations to Z_Old {old name}, this way they are still in the system but at the "bottom" of the list.
If you have any feedback or questions please contact us via support@yourpayroll.io