Payment Files can be used to bulk pay your employees via internet banking. You can set up more than one payment file and choose which one should be used for each pay schedule. These files are generated once a pay run has been finalised and then imported via internet banking.
The following fields are available when the +Add button is selected:
There is a drop down box that will let you select between
|Account Name||YES||The Account Name of the account that payroll payments will be made from|
|Account Number||YES||This field will accept to 35 numeric characters|
|Bank||Yes||The bank associated with the account the payments will be made from|
|Branch Code||YES||The official 3 letter abbreviation of the financial institution of the bank account that payroll payments will be made from is registered with. Consists of 3-4 numeric characters|
|Lodgement Reference||YES||The description of the payroll payment that will appear on the employee's bank statement. e.g. 'Payroll' or 'Weekly wages'|
|Company ID||Conditional||This field is only relevant to HSBC and DBS|
|Bulk Customer Reference||Conditional||This field is only relevant for UOB and is mandatory|
Generating payment files
You can generate payment files using the following steps:
- After you have finalised a pay run, click the Download payment file > Download payment file button from the pay run 'Actions' tab (If you only have one file set up, your payment file will download automatically):
- If you have multiple payment file settings you will need to select the file you would like to use. To do this click on Download payment file > Payment file settings > select the required payment file details to use > save:
- Click on Download payment file > Download payment file button and your file will download automatically.
- The system will remember which settings you last used to generate your payment file and will automatically select it for next time.
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