As a new employee, you are now able to be a part of the setup process with the introduction of Employee Self Setup (also known as onboarding).
What can be a tedious process of paperwork moving back and forth has been turned into a faster, more accurate, and simpler method thanks to this feature.
The process is started by your employer after which time you will receive an email with a link to the Employee Self Setup wizard:
Once you click the link you will then proceed to the Self Setup wizard to start the process. It consists of 6 steps but you are able to skip any page for completion at a later date if necessary. The steps are:
- Personal Details: Some of this information will be pre-populated from the initiation process performed earlier by the employer.
- Legal name (optional) - Legal name will be used to populate the Statutory reports/forms. If Legal name field is blank then the employee's First name and Surname will be used;
- Date of birth (required)
- Gender (required)
- Address (required) - You can select from 'local', 'foreign' or 'local C/O' address. When entering an local address, auto-complete suggestions may be presented. To pre-fill an address, start typing in the 'lookup address' field and click on a suggestion. Alternatively, manually type in the details. N.B: Outside of Country, all of the fields are free text so there will be no validation done to ensure the address is correct.
- Mobile number - Must be a valid local number, and any international number must include the country code - and still be a valid number;
- Banking Details - You are able to add multiple bank accounts, and select how much of your pay is to go into each account. You'll need to add the account name and select the bank from the drop down list. You'll then be able to add your account number and branch code.
- NRIC details-
- The NRIC/FIN field is a compulsory field. Any NRIC/FIN number entered here will go through a validation check. The following identification numbers will be accepted: National Registration Identity Card (NRIC), Foreign Identification Number (FIN), Immigration File Reference Number, Work Permit Number, Malaysian Identification Card or Passport Number.
- The expiry date field is only applicable if there is an expiry date for the FIN number
- The nationality data is used for reporting to the IRAS
- The legal status is used to determine whether the employee is:
- eligible for CPF contributions, or
- whether tax should be deducted from the salary
- if permanent resident is selected, the date obtained residency and CPF contribution rates option will need to be completed. This will determine which CPF rates will apply during the first 2 years of obtaining residency.
- In Singapore, local and foreign employees who are working under a contract of service, are covered by the Employment Act. The Employment Act does not cover employees who are managers/executives, seamen, domestic workers or government employees. Part 4 of the Employment Act (which covers rest days, hours of work and overtime) is only relevant to employees earning less than $2,600 or workmen who earn less than $4,500 per month.
- The employee group field is used to determine what CPF rate will be applied to the employee.
- Qualifications - If the employer has requested that qualifications be added as a part of the Employee Self Setup, you will be able to add them here. The qualifications that are listed reflect the qualifications that have been added at a business level. Simply click on the toggle to "add" it to your employee profile. Once added you can then select an expiry date (if relevant) and add an attachment.
- Emergency Contacts - If the employer has requested that Emergency Contacts be added as a part of the Employee Self Setup, you will be able to add them here.
Once you click 'Finish' you will be reminded of any steps that have not been completed, or have unsaved changes.
You can click on any of the links to be taken to that page if you would like to complete/save changes OR select the 'Click here' button to finish the process:
After the 'Click here' button is selected, Employee Self Setup is complete:
Please note that once you have 'Finished' the process, you are NOT able to come back and make changes. The Self Setup will be closed and further changes must be made through your employer or your Employee Portal (if you have been given access)
Now that the Employee Self Setup has been completed, an email will be sent to all payroll admins that are registered to receive Self Setup emails. Clicking the link in the email will allow the employer to view the new employee information. Once the employer reviews and adds other required information, you - the employee - will be available for future pay runs.
If the employer has given you Employee Portal access, you will also receive an email containing a link to set this up.
The following articles provide more information on Employee Self Setup:
Introduction to Employee Self Setup
Employee Self Setup - Employer Process
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