How do I view an employee’s leave balance

James Nixon

Updated 12 August 2025 10:50

Partner Content Team

Question

How do I view an employee's leave balance?

Answer

You can use the Leave Balance feature in an employee's file to view their leave balance and the applicable pay run where they earned the accrued leave.

Viewing an employee's leave balance

Log into your payroll platform.
Click the Employee menu.
Click the List submenu.
Click on the employee whose leave balance you want to view.
Click the Leave Balances button.
Click the Leave Category that needs pay-run details viewed.

Helpful Hint

You will now see on your screen the employee's opening leave balance and the pay runs where the employee accrued this leave category.

Important

When terminating: When it zeros out in the pay run for your journal, the balance is reduced so it shows as taken.

For Leave Accrued in Advance: A set Balance is applied per year to accrue in advance. Whether taken, or not, so the employee does not accrue an additional non-entitled balance, on the next pay run of the employee's work anniversary. The balance is reduced in full and re-accrued for the next year in advance.

Explore related content

Payroll platform opening balances: Employee leave balances This feature allows you to select an employee file and enter their accrued Year to Date (YTD) leave balances.
Payroll platform opening balances: Employee earnings This feature allows you to select an employee file and enter their existing Year to Date (YTD) earning amounts.