Payday filing is here! Employers will need to ensure they are compliant by 1 April 2019.
Payday filing consist of the Employment Information, Employment Information Amendments and Employee Details - New and Departing.
To connect to the IRD using the gateway service i.e. straight-through processing from your payroll directly to the IRD, then refer to this article.
For manual upload instructions, the Employment Information file is detailed below. Refer to the below articles for more information on the manual upload - Employment Information Amendment and Employee Details.
All employers are required to report employee payments every pay cycle and submit these details to the Inland Revenue (IR) within two working days of the payday. Businesses who make over $50,000 PAYE and ESCT deductions a year, will be required to file electronically and businesses that pay less than this can choose to file electronically or on paper.
Employers will no longer be required to file an Employer Monthly Schedule on the 20th of the month.
In 3 easy steps:
- Process and finalise your pay run;
- Click on Payday Filing button;
- Generate and upload the report.
That's it! From here, you can log into your myIR portal to upload and submit your payday filing to IR. Detailed instructions provided below.
Firstly, ensure that you have completed your business IRD Settings.
Once your business IRD settings have been completed you can create a new payrun, support article on how to create a new pay run can be found here.
Once your pay run has been finalised, the following 'Payday Filing' button will appear. Click on the 'Payday Filing' button.
Clicking on the 'Payday Filing' button will take you directly to the Payday Filing reporting page. Review and ensure that the payday filing details displayed on the screen are correct.
Clicking on the 'CSV' button will generate the Employment Information report.
Upon clicking on the 'CSV' button, the following 'Confirm Download' message will appear, clicking on the 'OK' button will confirm that you will upload the report to the IR.
If you are not going to upload the report to the IR as yet, then please click on the 'Cancel' button. You can go back into the pay run or the Payday Filing reporting page when you are ready to upload the report to the IR.
If you clicked on 'Cancel' from the 'Confirm Download' message above, then you can go back into the Pay Runs page, click on the relevant pay period to take you into the detailed pay run view to access the 'Payday Filing' button relevant to that pay period.
You can also access the payday filing employment information from 'Reports', 'IRD Reporting' section and then 'Payday Filing'. Select the relevant 'Pay Schedule' and 'Select Pay Run' from the drop down. The Employment information relevant to that pay period will display.
When you are ready to upload the Employment Information report to the IR, as mentioned above, click on the 'CSV button, 'Confirm Download' message will appear, clicking on the 'OK' button will confirm that you will upload the report to the IR. This will flag in the relevant pay run as being downloaded and lodged to the IR.
You can click on the 'IRD Portal' text from the Payday Filing Report page which will take you directly to the Inland Revenue Department's myIR portal.
IMPORTANT NOTE: when uploading your employment information report to myIR, please make sure you are uploading the original downloaded file from your 'Downloads'. DO NOT open and or save the report to your own drive as this will cause file formatting issues and as a result will return errors within the payday filing submission.
For more information on how to upload the Payday Filing reports, please refer to the IRD website.
As always, if you have any questions or feedback, please let us know via email@example.com