The Leave History Report is an employee specific report that can be found in the reports page under the 'Employee' heading. It shows leave taken and accrued for each employee over a given period of time.
The report screen allows you to filter by certain criteria and also choose a date range (remembering that reports are based on DATE PAID).
Other filters include 'pay schedule' (e.g. weekly, fortnightly), and 'employee default location' which is the primary location assigned to an employee in their Pay Run Defaults screen, rather than the location they worked at. More information about locations can be found here.
The report also lets you filter by all employees, one employee or a selection of employees. To do this you simply type in their name (first or last) and select from the results. To add another one, you repeat the process. By leaving it blank you are reporting on all employees. To delete one chosen, just click the cross next to their name.
The leave category option lets you choose all types of leave or specify a particular leave category that your business has set up. For more information on leave categories, click here.
Upon running the report, you will see a list of each chosen employee (or all if none were chosen), the list of available types of leave along with the opening and closing balances for the chosen period. By expanding each line (clicking on the desired one, or clicking 'expand all' in the top right hand corner), the report will show the dates and amount of leave that the employee took for each type of leave.
Take note that any leave category configured with 'Employee leave balance = Not tracked' will still appear in the report however there will be no opening or closing balance reported. Refer to the Bereavement Leave record int he above image as an example.
This report can be exported in Excel, CSV and PDF and can also be added to report packs.
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