The pay run audit report is available from both the 'Reports' home page section and by going to the pay run, clicking on the 'Reports' button in the action bar and selecting 'Audit Report'.
In order to generate the report, you need to enter the following information:
- Pay Schedule - choose from weekly, fortnightly, monthly, weekly, casual, and any other default pay schedules that you have previously set up.
- Select a pay run - choose a specific pay run from the drop-down box
You are then able to filter the information you want in the report, by selecting/deselecting the check boxes in columns 'Summary details' and 'Employee details'.
From here you can also choose to export the report to show all employee details on one worksheet by selecting the check box:
You can then choose to run the report by clicking on the button 'Run report' or download this report as a PDF / Excel file by clicking on the 'Download' button and selecting either 'Excel' or 'PDF'.
Generating a draft audit report
The pay run audit report is the only report that can be run in 'draft' mode. This means you can run the pay run audit report for any pay run that has not yet been finalised.
To generate a draft audit report from within any unfinalised pay run, you will see the 'Draft Audit Report' button in the actions bar when you click on the 'Reports' button.
Alternatively, if you go to the audit report page and select a pay run from the drop down, unfinalised pay runs will show with an asterisk (*) next to them. You can also select one of these pay runs to generate a draft audit report.
You can easily access the report filter and download button whilst scrolling through the report via a sticky filter, without having to scroll back to the top of the page. The sticky filter buttons will appear on the top right-hand side of the report when you scroll down the report:
Using this sticky filter, you can choose to change the filter parameters by clicking on the 'Filter' button and making the changes then clicking the 'Update' button. You also have the option to clear the filter completely to default by clicking the 'Clear filters' option at the bottom right-hand side of the sticky filter.
***NOTE - When running the audit report in draft mode, you will not be able to see bank payments as these are only generated once the pay run is finalised.
If you have any questions or feedback, please let us know via firstname.lastname@example.org