Resubmitting an FPS in bulk (all employees in a pay run)

Andrew

Updated 23 June 2025 04:03

To resubmit an FPS for all employees in a pay run, you need to open the pay run for the submission you wish to resubmit. Once you are in the pay run, you will need to make sure the pay run is unlocked. See this article if you need assistance to unlock the pay run.

Helpful Hint

Please note if the re-submission is being done before the paid date on the pay run, then there is no need to 'Mark as a late submission. It is only after the date paid has passed that they need to be marked as a late submission.

To resubmit an FPS for an individual in a pay run, please follow the instructions in this article. Next, click on the Pay Run Actions, and select "Mark all as late submission" from the drop-down menu.

When you have clicked the Mark All as Late Submission button, you will need to select a reason as to why the submission is late. You will see a list explaining the late submission reasons, the HMRC code, and when to report it if you click on the blue-highlighted What is This text.

You will need to click the Apply button and you should see the Late submission reason bulk applied successfully message as pictured below.

Once you have the successful message, you need to finalise the pay run. To do this, you need to click the Finalise Pay Run button.

Once you have clicked the Finalise Pay Run button, you will see the finalised pay run page and you will then be able to lodge your pay run.

Lodge Pay Run now: Will lodge your pay run to HMRC as soon as you click the "finalise" button
Lodge Pay Run manually at a later date: Will not lodge your pay run to HMRC until you click the "Lodge pay run" button on the pay run screen (see below for more details)

Once you have finalised your pay run, your FPS will be lodged with HMRC

If you have selected to manually lodge your FPS, you can do so by clicking the Lodge Pay Run button under the Actions tab within the pay run

And that is it! Your FPS has now been filed with HMRC. Please note that if you send your FPS in test mode, it will NOT be a successful submission. This can be checked as explained below. When you submit an FPS to HMRC in RTI, you can check the submission one of two ways:

From within the pay run, under the 'Pay Run Actions' > 'Download FPS XML' option
Go to the RTI lodgement messages within 'Reports' > 'RTI Lodgement Messages'. When you go to the lodgement messages you will be able to see messages such as if your lodgement has been submitted, lodged successfully, failed, etc.