Updating Employee Pay Run Defaults

In order to update an employee's pay run settings

  1. Go to the Employee menu.
  2. Click on the Employee list.
  3. Select the Employee whose details you wish to update
  4. Select Pay Run Settings in the left hand menu.
  5. Click on Pay Run Defaults.


  1. On this page you can alter/amend:
  • Timesheets: Whether you want to use them for all time worked, for exceptions only, or not to use them at all.
  • Pay Rate: The amount you are going to pay your employee per hour/annum/day.
  • The 'Apply for a specified date' button allows you to schedule a pay rate for an employee that will take effect at a future date. Detailed instructions on this can be found here.
  • Standard Work Week: Standard Work Week.
  • Hours worked.
  • Tick the box if you want to 'pay these earnings by default in a pay run'.
  • Full Time Equivalent Hours: Calculates an employees leave entitlement based on the hours they work.
  • Split Earnings?
  • Job Title: Please enter the job title.
  • Leave Allowance Template
  • Primary Pay Category: When there is a mismatch between the rate unit specified for the employee and the rate unit for the primary pay category, a conversion may need to occur. The equivalent amount after the rate conversion will be displayed. For example, if a 'per annum' rate is entered for the employee and the primary pay category is set up as Hourly, the equivalent hourly rate will be displayed. Due to rounding, the saved value may not be exactly equal to the amount entered. To avoid this, make sure that the rate unit specified is the same as the rate unit of the primary pay category. For example, if you commonly enter employee salaries as a 'per annum' figure, it is recommended that you configure the pay category to have a rate unit of 'Per annum' too. This can be done via Business payroll settings > Pay categories.
  • Pay Schedule: Select the pay schedule you wish to apply to the employee ie, weekly/monthly
  • Primary Location: Enter the employees primary location
  • Payslip Notifications: Select how you would like your employee to receive their payslips from the dropdown menu.
  • Rostering Notifications: You have the option to select email or SMS.
  • NMW/NLW Eligibility: You have the choice to select if the employee is eligible for the National Minimum Wage/National Living Wage or not.
  • Apprentice: you have the choice to state if the employee is an apprentice or not.
  1. When you have finished making the amendments press Save.

If you have any questions or feedback, please let us know via support@yourpayroll.co.uk

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