Integrating with Xero Chart of Accounts:
To export the journals you will need to set up a chart of accounts and link the journal to Xero. To do this you will need to go to Payroll Settings > Business Management > Chart of Accounts.
The list of journal services available are listed above, you will need to select Xero.
Select Xero from the drop down menu and you will need to click the connect to Xero button below to enable Xero integration.
You will then be taken to a page to log in to your Xero account. You will then receive a verification email. You will need to click on the link in the email and then click on the continue granting access button and allow access to the data.
You will then come back to Director Pays and you will have the "Xero integration is Enabled" message. You need to set the pay run data to be exported as a Journal as pictured below and press 'Save'.
Now that you have enabled the accounting service you need to set up a chart of accounts. To do this you need to click on Chart of Accounts on the left hand side of the screen or you can click on the highlighted text that says: Now that you have an accounting service enabled you can "Set up a Chart of Accounts".
Now that the journals have been linked we can import our nominal codes by clicking on the 'Import Accounts' button pictured below:
Once you have imported the accounts you will be able to see all of the nominals for this business:
You can toggle the codes that you are going to use and scroll to the bottom of the page and press 'Save'. With the nominal codes now imported you can set up the Chart of Accounts. If you click on the Default Accounts you can configure the accounts by clicking on the accounts and selecting the correct codes of where you want it mapped to. Once you have completed that you will need to press save and then configure the pay categories and the deduction categories.
Splitting by location:
When you map your default GL accounts you will notice that there is an option to 'Split by Location'. This allows you to write a transaction per line per location to the journal for the same account. This is particularly useful if you are using locations, classes or tracking categories.
If you want to split your GL by location and allocate the transactions to a different GL account you can define location specific accounts. These accounts will work in exactly the same way as the primary accounts, however they will only apply to the location they are specified for.
Once you have setup your chart of accounts, the pay run toolbar will have the 'Export to Xero' button available from within the pay runs. Simply click this when your pay run is finalised and your journal items will be exported directly to Xero.
Now you are ready to import your employee payroll data from Xero.
Go to 'Add Employees' and select 'Import Employee':
Click on the down arrow next to 'Import employees from', select Xero from the list of available services.
This process will import as much of your Xero data as possible.