To add a new salaried employee follow these steps:
Click on the 'Add Employee' button from the payroll dashboard:
Enter the required details but when you get to 'Employment details' you have the option to enter an annual salary instead of an hourly rate.
Under 'Pay rate' click on the drop down box and select 'Per annum' and type in the annual salary excluding decimal points and commas. You will also type in the amount of standard hours per week that the employee works.
Note - an information box may appear to say the annual figure will display differently once the data is saved due to rate conversions. If you click on 'more info' you will see a further explanation and a guide on how to change the settings if you would prefer this conversion not to happen.
Salaried employees would not be using timesheets so when the employee has been created, go to their Employee file > Pay Run Defaults and ensure that timesheets are set to 'Do not use timesheets' and the box that says 'Pay these earnings by default in a pay run' is ticked.
What if my salaried employees are required to submit timesheets?
Some employees may be required to submit timesheets even if they are salaried. If you are setting up an employee who is on an annualised wage agreement under their award, you can refer to this guide for steps. Alternatively, if they are not on a specified annualised wage agreement but are still required to submit timesheets even though they are paid a default wage, you can follow the below additional steps to ensure they can do so while not having the timesheets affect the pay run:
Adjust their 'Pay Run Defaults' > 'Timesheets' setting to 'Use timesheets for exceptions only' to ensure they have the ability to create timesheets in the employee portal/WorkZone:
If you will be importing timesheets to pay other employees, you will need to ensure you are only processing these and not the salaried employees' timesheets; this can be done by creating a rule and rule set. Create a rule set called (for example) 'Salaried Employees' and a rule to ignore timesheets such as the below:
Finally, link the rule set to the employee via their 'Pay Run Defaults' > 'Pay Condition Rule Set' setting:
When any timesheets are imported into the pay run, any employee linked to the 'Salaried Employees' rule set will have their timesheets disregarded and the default wage paid instead.
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