Leave - Applying in Advance (Leave Predictions)


KeyPay has the ability to predict what leave is / could be available when an employee applies for leave for dates in the future.  There are a couple of configurations that need to be in place for the leave predictions to work effectively.

  • Firstly for public holidays to be taken into consideration for leave estimates, the employee's primary location (or one of its parents) must have a State assigned. KeyPay will provide an up to date set of State and Federal public holidays in each business, automatically, but you can manually add Public Holidays such as local/regional and company authorised (e.g. picnic days) public holidays if you need. This link should assist you with locations; Locations

  • Within the employee's Pay Run Defaults if the hours "normally" worked for Part Time and Casual employees, are not equal to the Full Time standard weekly hours (i.e. full time standard weekly hours = 5 x business days where  standard hours per day = 7.6. Therefore, Full Time is classified as 38 hours per week), we will not estimate leave unless the duration is greater than 1 week.

  • We estimate based on assumption of work from Mon-Fri (Sat and Sun are not included in the hours estimate) and taking into account public holidays

  • If time sheets are used, or the employee works varying hours per week and the employee does accrue leave, simply just record average hours in the "hours normally worked" field.  If no hours are recorded there, then predictive leave will not work.  


This is a screenshot of the employee's pay run default screen where the "normally" works hours are recorded;


Please note if an employee has not been included in a pay run or has not been paid regularly, therefore not accruing leave, predictive leave calculation will not work.  

If you have any feedback or questions please contact us via support@yourpayroll.com.au 



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