Calculating Shift Costs


When shifts are created, cost information will be generated for that shift. In addition, the schedule will be updated to show the total cost of the shifts in the schedule as well as provide line level costing information.

Generating Costing for an Individual Shift

Costing information for an individual shift can be generated by following these steps:

  1. Within the employee schedule, click on a row to display the “Create Shift” dialog

    NB: To calculate costs, you need to ensure that you have an employee selected

  2. Simply enter in the rest of the shift details and then click save. Once the shift is created, you'll be able to see the shift cost within the schedule (as long as you have clicked the toggle to 'Show costs':

How are shift costs calculated?

 Shift costs are calculated using the rate of pay for the employee assigned to the shift. If the employee has an employment agreement or award associated with them, then we'll also factor in the rules of the employment agreement to calculate the shift cost.

For example, if I had an employee that was assigned to the Hospitality Level 1 employment agreement within the Hospitality award

Then the shift costing will know that for a shift that starts at 8pm on a Saturday night and finishes on 1am on a Sunday morning, 2 different rates of pay will need to be applied.

You can see the rates of pay that were applied by hovering over the shift.

In the popover dialog, you will then be displayed a full cost breakdown of how the shift cost was generated.

Recalculating shift costs

Being able to generate shift costs is great, but there are times where the cost of a shift might change based on the number of hours an employee has worked in a previous pay period.

For example, under some awards, if an employee works more than 38 hours in a week, each additional hour is calculated at double time.

This means that if you have someone covering shifts for a sick employee or working additional overtime, the potential costs of that employee working additional hours can quickly add up.

To assist in being able to compare the potential current cost of a shift to cost of the shift when it was calculated, once the shift is published, the original cost of the shift is stored and displayed against the most recent shift cost calculation.

To recalculate the shift cost, you simply follow these steps

  1. Go to the "Employee Schedule" page
  2. From the actions bar, click the "Recalculate shift costs" button

Once the shift cost calculation is complete then you'll see the original shift cost in brackets, and the current estimated shift cost next to it

In addition, you can see the current and estimated shift costs for an individual employee as well as for the entire schedule.

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