Pay run warnings will appear if applicable, after you have created a new pay run (see here for help on creating a pay run).
In order to see the specific details of the warning:
- Click on the word "Warning";
- This will redirect to that tab and expand on the data to show you each warning;
- If you click on the specific warning, this will also expand to show you details.
Click on the warning so that it expands to provide more information:
The following warnings will be displayed in a pay run:
- Employee has negative earnings - this will be displayed when the net payment amount for an employee is less than 0
- BACS Details have not been provided for this business - You will not be able generate a payment file for the payrun as BACS Details have not been provided (if you don't want to generate a payment file, you can ignore this warning)
- Employee has auto-enrolment changes after assessment - This will be displayed when the auto-enrolment Status changes from Non eligible job holder to Entitled worker
- Employees have unknown National Insurance Numbers - The National Insurance Number of the employee is not known and should be checked and corrected.
- Employee has earnings lines for which they aren't being paid - this will be displayed when an employee has an earnings line with hours applied, but the total value of the earnings line is 0. This usually indicates there's an error with the employees rate of pay
- Employee has a birthday during the pay run period - this is displayed when an employee has a birthday during the pay run period and therefore may need to have their rate of pay reviewed
- Employee has an anniversary during the pay run period - this is displayed when the anniversary of the employees start date occurs during the pay run period and therefore may need to have their rate of pay reviewed
- Employee is taking more leave than they have accrued - this is displayed when an employee is attempting to take more leave than they have accrued.
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