Setting Employee Opening Balances (Initial Values)

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If you’re migrating your payroll, you'll most likely want to set the opening balances for the leave entitlements and the year to date payment figures for your employees.

To set up the opening balances for your employees, open the employee record that you wish to set the opening balances for and then select “Opening Balances” on the left employee_details.png

Within the Opening Balances screen, there are four tabs:

  • Leave Balances
  • Earnings
  • Deductions
  • Employer Liabilities
  • Pension and PAYE
  • National Insurance
  • Previous employer

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Leave Balances

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When entering leave balances, enter balance as at the point of transition to this payroll system. Partial hours are entered as a decimal (eg: 6.5 hours) rather than as HH:MM (eg: 6:30).

Earnings

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Earnings are the year-to-date gross values for the financial year specified. If you need to change the Initial Financial Year, click the 'Opening Balances Settings' button at the top of the page. These cannot be allocated to specific locations.

Deductions

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Enter the year-to-date deduction amounts for the financial year specified. 

 

Pension and PAYE

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Enter the year-to-date PAYE amounts, Student loans and Pension amounts for the financial year specified. 

 

NIC:

 

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Previous employer:

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If you have any questions or feedback, please let us know via support@yourpayroll.co.uk

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