Integrating Payroll with Xero

**NOTE When using any Xero integration features, you need to have at least "Standard + Payroll Admin" access (
These features let you import Chart of Accounts and Employee data from your Xero account straight into your business, all with a couple of simple clicks.

Integrating with Xero Chart of Accounts 

Log in and in the Payroll Settings section, select “Journals” from the menu under the Business Management heading.

Click on the “Connect to a journal service” heading, select Xero from the list of available services


Once you have selected 'Xero', Click the 'Connect to Xero' button:

You will then be transferred to the Xero website in order to choose an organisation and  authorise your business to have access to your data


Accounting Integration

In order to continue using Xero as the accounting system for your payroll data, you’ll need to complete a couple more steps.

Firstly, choose whether you want to export your pay run data as a manual journal or accounts payable invoice

If you choose to export your data as a manual journal, you can also specify whether or not it is posted as a draft journal


Once you have configured your pay run option, the next step is to set up your chart of accounts by going the 'Business' → 'Settings” menu and clicking the 'Chart of accounts' link:

From there you can import your payroll accounts directly from Xero for use in payroll.

Once you have setup your chart of accounts, the pay run toolbar will have the 'Export to Xero' button available from within the pay runs. Simply click this when your pay run is finalised and your journal items will be exported directly to Xero.


Now you are ready to import your employee payroll data from Xero.  

Go to 'Add Employees' and select 'Import Employee':

Click on the down arrow next to 'Import employees from', select Xero from the list of available services.

This process will import as much of your Xero data as possible, including:

  • payroll calendars
  • earnings rates
  • deduction types
  • leave types
  • employee details (including their bank accounts and super funds).

If you have any questions or feedback about importing Chart of Accounts or payroll data from Xero please leave a comment below or contact us by email at

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