If you are wondering which function is managed on the Employment Hero platform versus being managed in the Employment Hero Payroll platform, below is a handy guide.

 Data points managed in Employment Hero

• Employee personal details
• Employment details (start date, job title, employing entity, employment type, cost centre, team/department, employment status, and location)
• Pay rate attributes (pay rate, pay rate template, pay category, ordinary working hours, pay schedule, pay frequency (hourly, weekly, etc.), pay anniversary date)
• Tax details
• Workplace Pension details
  • Workplace Pension personal details - The rate of pension contributions in HR is purely administrative and will not sync to Payroll.
• Bank details
• Leave entitlements (leave types, leave allowance template configuration and balances originated from HR configuration)
• Normal working hours per week/day, ordinary work day, work pattern or rostered hours.
• Emergency contacts.
• Assigning employee Employment Hero Payroll tags

 Data points managed in Employment Hero Payroll

• Pay categories and configurations (including unit of accrual, rate loading, pension contribution rate, payment classification, pay category name)
• Location/Cost Centre Management
• Automated pay condition rules (penalty rates, loading rates, linked pay categories)
• Deductions, allowances, and expense reimbursement categories and rules.
• Pay run settings (pay cycles, pay run inclusions/exclusions (e.g., one-off allowances, recurring deductions, reimbursed expenses), end dates for inclusions/exclusions.)
• Liabilities (such as Employer National Insurance contributions), configuration and reporting.

• Workplace Pension threshold configuration and employer liabilities management. 

  • Workplace Pension threshold configuration and employer liabilities management
  • Pension contribution rates automatically updated unless override box is ticked

Summary Table

Most personal information is entered and managed in Employment Hero. The general rule of thumb is if it can be done in Employment Hero, it should be done there. 

Functions managed in Employment Hero Payroll are generally items that involve more than one employee, so settings like pay and leave categories that would generally apply to a group of employees, rather than just one.