Employees can clock in and out Clock in/out directly from their smartphone using the WorkZone app.
This feature is NOT automatically enabled. You will need to enable this in the business portal in order for it to be available for employees to use from their smartphones. To do this, go to Payroll Settings > Employee Portal Settings:
The first step is to tick 'Employees can clock in/out using WorkZone. The sub-settings are then optional but will determine the employee workflow when clocking in & out. The settings available are:
- Capture employee photo when clocking in/out
- Allow employees to select a higher classification when clocking in
- Allow employees to apply rostered start/finish times when clocking in/out (you then set the parameters for this)
- Send employee reminder notifications (you then set the parameters for this)
- Click 'Save'
Once the employee portal settings have been activated, you will also need to check the employee's timesheet setting on their Pay Run Defaults page.
When an employee clocks in/out via WorkZone this creates a 'timesheet'. So, this means that employees who are not enabled to use timesheets will also not have the ability to create a timesheet via the process of clocking in/out on WorkZone. Therefore any employee with the timesheet setting of 'Do not use timesheets' on their Pay Run Defaults page will not have the ability to clock in/out via WorkZone (hence creating a timesheet).
In order to allow your employees the ability to clock in/out via WorkZone you will need to make sure their Pay Run Default's timesheet setting is either 'Use timesheets to submit all time worked' OR 'Use timesheets for exceptions'
N.B. There are additional timesheet setting options within the Employee Portal Settings to take into account the Clock In/Out functionality:
'Create and edit all timesheets' also include timesheets created via clocking in & out using WorkZone.
If you would like to view instructions on how employees clock in/out within WorkZone, please see this article.
Employees can download WorkZone easily by clicking here:
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