Employees are able to set unavailabilities via WorkZone, if they have been enabled to via the Payroll Settings > Employee Portal Settings page:
Once the Employee Portal Settings have been activated, the employee must install the latest version of WorkZone by clicking here:
To create the unavailability, the employee will need to log into WorkZone > tap on the Profile icon > Unavailability:
From the Unavailability page, the employee can tap on the + icon in the top right-hand corner to add the unavailability for a single date, or on a recurring basis.
If you need to select an ongoing basis, a section will expand to give you more options such as specific days of the week, and a start and end date:
Likewise, if the employee does not select the All Day option they can select a start/end time for the unavailability to apply.
Once the employee submits the unavailability, it will flow through into the roster (available on the Advanced plan):
There may be scenarios where an employee is unable to save an unavailability because it falls within the threshold set on the Payroll Settings -> Employee Portal Access page. That is, you can set how many days before an employee must enter their unavailability. If this occurs, the following message will appear when you try to save the unavailability:
Editing an Unavailability
To edit an existing unavailability, tap on the relevant entry and adjust the required setting. Then tap on Submit/Save.
Deleting an Unavailability
To delete an existing unavailability, tap on the relevant entry and then the Delete Unavailability option:
If you haven’t already, get your employees to download WorkZone immediately by clicking here:
If you have any questions or feedback please let us know via firstname.lastname@example.org