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Registering with Beam to automate Super Payments

Tanya Swaby
  • Updated

You can easily pay employee super contributions directly to any registered super fund in Australia by taking advantage of the inbuilt integration with the Beam super fund clearing house. 

If you are currently registered with ClickSuper for automated super payments you can transition to Beam from either the Superannuation Settings page or the Super Payments page. Here you will have the options to Register with Beam and/or Learn More about Beam. 

With Beam, you do not need access to an external portal, all Beam information can be found within your payroll system, using one easy login. 

Transferring to Beam (from ClickSuper) will incur no additional charge to your existing super processing fee. That is, the cost for processing automated super using Beam is exactly the same as when using ClickSuper. 

As long as you only make super contributions quarterly, automated super payments via Beam are free however, if you choose to make more frequent contributions this is an option, but at a cost. This additional cost can be found on the subscription page of your payroll file.

For more information on Beam's Fees and Costs please see page 8 of their PDS. 

For all queries regarding Beam, please contact support@yourpayroll.com.au

Superannuation Settings page:

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Getting Started with Automated Super Payments

To use automated super payments you first need to register your business with Beam. This process includes completing:
  1. Business/company details, Business address, Contact details;
  2. Payment method and details;
  3. Default super fund(s);
  4. T&Cs.

NOTE - Please check your business details to ensure they are correct before you register, as the system will pre-fill these details in Beam.

To register your business for automated super payments you can simply follow these steps:
  • Click on the Payroll Settings tab -> then Superannuation:
  • Click on the Register with Beam option: 
  • You will then be redirected to the Beam application page where there are 4 easy steps to complete the registration: 

Step 1 - Business/company details, Business address and Contact details: Please check all the details that have been pre-filled from the Business Details page. Then click on the ‘Next’ button:

 

Step 2 - Payment method and details: There are 3 ways you can pay super contributions with  Beam: Direct Debit, EFT and BPAY. The Payment method will be available to select when you submit the super payment batch.

If you do not intend to use direct debit, select the ‘No’ option and click on the ‘Next’ button:

 
If you do intend to use direct debit, select the ‘Yes’ option and enter the bank account details you would like the payment to be debited to and save: 

NOTE - You can enter multiple bank accounts. Click on the Add Another option and enter the details of a different bank account: 

Once all bank accounts have been added you can click on 'Next'. 
 
NOTE - Any bank account added here will also be automatically available for selection as a Refund Bank Account when submitting a super batch. You are able to add other bank accounts for refunds from the Superannuation Settings Page back in payroll. 
 
Step 3 - Default super fund(s): The law states that you are obliged to pay SG - if your employee doesn't provide you with their super fund of choice you must pay their super into a "default" fund. You can follow this link for further information - Determine your employer-nominated fund (default fund).

**You will need to add at least one default super fund during the Beam registration process. Any default funds that are added directly into payroll prior to registering with Beam will auto-populate the default fund area in the registration. 

You can add your own default fund or use the Sunsuper Superannuation Fund during the registration process:

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If you would like to use Sunsuper as your default fund account, click on the 'Select Sunsuper' button. If using Sunsuper as one of the default accounts, a Sunsuper Employer account will be created for you, that is if you don't already have one. A Sunsuper Employer account will allow you the ability to create a member account on behalf of an employee (NB. when you choose the employer nominated fund on an employee's super funds page you'll just leave the member number blank - when you process the first super contributions to the fund a member number will be automatically created)

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If you are using Sunsuper as the default fund and would like to add more default funds, you can do this by searching for the default fund by name, ABN or USI. Select the default fund by clicking on the checkbox from the results section. Once the default is selected, it will appear in the default fund listing.

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If you do not wish to use Sunsuper as your default fund, then you can search for your own default fund by name, ABN or USI within the 'No, I'd prefer to search for a different default fund' section as shown below. 

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Select the default fund by clicking on the checkbox from the results section and then the default fund will appear in the default fund listing. You can add more than one default fund if you wish.

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If you wish to join Sunsuper as a participating employer then you can do so by selecting the 'Please register me as a Sunsuper participating employer' checkbox. Sunsuper as a participating employer provides you with the ability to create a member account on behalf of an employee. This is optional. 

If you do not wish to join Sunsuper as a participating employer then leave the checkbox unticked and click on 'Next button to proceed to the Term and conditions step. 

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Note - an employer joining Sunsuper as a participating employer is different to an employer selecting Sunsuper as their default fund.  An employer can join Sunsuper as a participating employer, but their default fund could be a different fund.

Note - there will be an additional T&Cs at the end of registration to confirm your acceptance as a Sunsuper participating employer.

Step 4 - T&C's: There will be 3 possible T&Cs to be read, confirmed and accepted. 

  • Beam T&C's - you will need to confirm you have read and accept the terms and conditions by clicking on the checkbox.
  • Become a SunSuper participating Employer - If you elected to join Sunsuper as a participating employer, you will need to read and accept terms and conditions by clicking on the checkbox.
  • Direct Debit T&C's - If bank account details have been entered for direct debit, you will need to read and accept the Direct Debit Authority terms and conditions by clicking on the checkbox.

Then click on ‘Next’ button:

 

 

That’s it! Congratulations! Your Beam registration is now complete. Click on ‘Back to Payroll’ to go back to the Superannuation Settings page.

You will notice that the Default fund from Beam has now populated and saved into the Superannuation Settings page.

You can make amendments to details by clicking on the ‘Edit Super Details’ button which will redirect you to Beam. 

 

 

Registering Multiple Employing Entities

If you have multiple employing entities set up in the payroll business, you will need to register the additional employing entities separately. Navigate to Payroll Settings > Employing Entities > select the required entity and then click on 'Register with Beam'. You will be required to complete the same steps detailed  above: 

 

Once you’ve registered you can make automated super payments by following these instructions.

If you have any questions or feedback please let us know via support@yourpayroll.com.au.

 

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