Graphic Arts, Printing and Publishing Award 2010 (MA000026)

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This article provides guidelines about when to use the different work types and tags that are included as part of the pre-built Graphic Arts, Printing and Publishing Award 2010 [MA000026] package. For further information about this Award, refer to:

http://awardviewer.fwo.gov.au/award/show/MA000026

Installing and Configuring the Pre-Built Award Package

For details on how to install and configure this Pre-built Award Template, please review the detailed help article here.

Given the use of work types and tags used in this template, we strongly recommended you review the information below.

Award Updates

1 August 2018

The award has been updated to reflect changes made as part of the Fair Work Decision 4 year review of modern awards. The determination for the new clause in the modern award allowing employees to take unpaid leave to deal with family and domestic violence can be found here. Family and Domestic Violence leave applies from the first full pay period on or after 1 August 2018. Further information can be found at Fair Work.

Employees, including part-time and casual employees are entitled to 5 days unpaid family and domestic violence leave each year of their employment. The 5 days renews each 12 months of their employment but does not accumulate if the leave is not used.

A new leave category has been created - “Family and Domestic Violence Leave” and a new Work Type - “Family and Domestic Violence Leave taken”.  The Leave Allowance Templates and any impacted rule conditions have also been updated.

July 2018

Update to Employment Agreement rule sets.

June 2018

The Award has been updated to reflect the Fair Work Commission’s national minimum wage increase of 3.5% from its Annual Wage Review 2017-18 decision. This also includes updates to expense-related allowances.

These changes come into effect from the first full pay period on or after 1 July 2018. Please install these updates AFTER you have finalised your last pay run prior to the first full pay period commencing on or after 1 July 2018.

Additionally, the following changes have been made as part of this update:

  1. The Payment Summary Classification settings for Allowance based pay categories have been updated as per Single Touch Payroll (STP) requirements.
  2. We have created a new rule - 12.3(c) Apply Overtime - Over Advanced Standard Hours - Part-Time. This rule reflects the following provisions of clause 12.3(c):
    • the hours worked each day;
    • which days of the week the employee will work;
    • the actual starting and finishing times of each day.

Previously we could only assess the number of hours worked per week for overtime purposes using the existing Apply Overtime - Over Standard Hours - Part Time rule. Now, however, we can assess the Advanced Standard Work Hours as set up within the employee's Pay Run Defaults screen.

For example, if an employee's Advanced Standard Work Hours were as follows:

The rule will assess hours as follows:

  1. Any time worked on Wednesday, Thursday and Saturday will be deemed overtime;
  2. Any time worked before the start times on Monday, Tuesday, Friday and Sunday will be deemed overtime; and
  3. Any time worked after the end times on Monday, Tuesday, Friday and Sunday will be deemed overtime.

N.B:

(a) This rule only works where Advanced Standard Work Hours have been set up using start and finish times, NOT hours only;

(b) If no Advanced Standard Work Hours have been set up for a part time employee, then all hours will be deemed overtime.

13 June 2018

Rules have been included to cater for clause 33.8(a) of the Award, whereby if an employee works more than six consecutive days (or six consecutive shifts if a shiftwork employee) without a clear interval from work of 36 hours after the sixth day or shift, they must be paid double time for all work performed after the sixth day or shift until the employee has had such clear interval of 36 hours. 

 

Rule Sets

The following rule sets have been created:

  • Casual;
  • Permanent;
  • Casual Shiftworkers;
  • Permanent Shiftworkers.

Work Types

Work types are a description of the kind of shift you are working, and are selected when you record a timesheet. The following is a list of work types employees can select on their timesheet, and the meaning of each item:

45 Minute Meal Break
An automatic meal break of 30 minutes has been applied and so the employee should use this work type if they have taken a 45 minute break. This will ensure 45 minutes are deducted as opposed to 30 minutes.

60 Minute Meal Break
An automatic meal break of 30 minutes has been applied and so the employee should use this work type if they have taken a 60 minute break. This will ensure 60 minutes are deducted as opposed to 30 minutes.

Alteration to fixed daily hours - emergency - less than 48 hours notice
If an employee’s daily hours have changed and less than 48 hours notice provided to the employee, select this work type in accordance with Clause 30.9(d).

Alteration to fixed daily hours - less than 1 weeks notice
If an employee’s daily hours have changed and less than one week’s notice provided to the employee, select this work type in accordance with Clause 30.9(a).

Annual Leave Taken
Select this work type when annual leave is taken. This will also be used when turning an approved leave request into a timesheet entry through employee self service.

Call Back
Select this work type when an employee is called back to perform work at a time when they would not ordinarily be at work and the employee has not been notified prior to last finishing work that they would be so called back. Refer to Clause 34.1.

Cancelled Call Back (not left residence)
Select this work type when the employee has received a call-back, and prior to commencing work have been informed they are not required and have not left their place of residence. Refer to Clause 34.4(b).

Compassionate Leave Taken
Select this work type when compassionate leave is taken. This will also be used when turning an approved leave request into a timesheet entry through employee self service.

Leave Without Pay Taken
Select this work type when leave without pay is taken. This will also be used when turning an approved leave request into a timesheet entry through employee self service.

Long Service Leave Taken
Select this work type when long service leave is taken. This will also be used when turning an approved leave request into a timesheet entry through employee self service.

Maximum hours 10-12 by agreement
Select this work type if the employee has agreed to work a maximum of up to 12 hours ordinary pay.

Meal Allowance
Select this work type for the employee to receive a meal allowance when overtime has been worked.

No Meal Break
Select this work type if no meal break has been taken.

Paid Community Service Leave Taken
Select this work type when paid community service leave is taken. This will also be used when turning an approved leave request into a timesheet entry through employee self service.

Personal/Carer's Leave Taken
Select this work type when personal or carer's leave is taken. This will also be used when turning an approved leave request into a timesheet entry through employee self service.

Public Holiday not Worked
Select this work type when entering a standard day of hours not worked on a public holiday for permanent employees.

RDO on Public Holiday Sat/Sun (Extra AL)
Select this work type if an employee’s RDO falls on a public holiday to receive an additional allowance of 1 day annual leave.

RDO on Sat/Sun (Ord Pay)
Select this work type if an employee’s RDO falls on a public holiday to receive an additional allowance of 1 days extra pay.

Sat or Sunday Ordinary by agreement
Select this work type if the employee has agreed to work ordinary hours on a weekend.

Spread of hours agreed (1hr)
Select this work type if the employee has agreed to work up to 1 hour outside of normal working hours at ordinary pay.

TIL of OT
Select this work type for a shift where the employee would like to swap any overtime for time in lieu. If this is to be a permanent arrangement, use the employee tag instead and do not use the work type.

Time In Lieu Taken
Select this work type when time in lieu is taken. This will also be used when turning an approved leave request into a timesheet entry through employee self service.

Working an RDO
Select this work type if the employee has agreed to work on a rostered day off.


Employee Tags

Employee Tags are specific conditions typically related to the employee's agreement. These are often conditions negotiated and agreed between the employer and the employee, or unique characteristics of the employee's role.

The following tags need to be assigned to employees according to their job classifications:

  • Cleaners/heat apparatus;

  • continuous shiftwork employees other than in a newspaper office;

  • Day work employees;

  • in a daily newspaper office;

  • in a non-daily newspaper office;

  • non rotating;

  • non-continuous shiftworkers other than in a newspaper office.

Additional tags for pay conditions include:

First Aid Allowance
Assign this tag to an employee who is the current holder of appropriate first aid qualifications, such as a certificate from the St John Ambulance or similar body and is appointed by the employer to perform first aid duty on a permanent basis.

Manual inserting allowance
Assign this tag to employees in a newspaper office engaged in manual inserting work and classified as Level 2. Such employees will be paid a weekly allowance equal to 3% of the standard weekly rate in accordance with Clause 25.1(b).

Night work 5p-8a
Assign this tag to an employee in a non-daily newspaper office when employed on night work. In addition to the day work wage prescribed for the work performed, the employee will be paid an additional 17.5% of a Level 5 employee’s day work wage.

TIL of OT
Assign this tag to an employee who elects for any overtime to accrue as time in lieu on a permanent basis.

Visual display terminal allowance - newspaper offices
Assign this tag to an employee employed in a non-daily newspaper office or daily newspaper office who operates a visual display terminal. The employee will be paid a weekly allowance of 5% of the standard weekly rate. To qualify for this tag, the employee will be trained and/or have been engaged on a visual display terminal in production on a fully integrated online front end system for advertising and/or editorial input. Apprentices will only be paid the allowance from the commencement of the third year of apprenticeship where the apprentice is engaged in production. Refer to Clause 25.1(a).


If you have any feedback or questions please contact us via support@yourpayroll.com.au.

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