This article provides guidelines about when to use the different work types and tags that are included as part of the pre-built Horticulture Award package. For further information about the Horticulture Award, refer to: Horticultural Award
Key Updates to Award
Last Updated: May 2020
Installing and Configuring the Pre-Built Award Package
For details on how to install and configure this Pre-built Award Template, please review the detailed help article here.
This award covers:
- agricultural holdings
- commercial flower growers
- vegetable market gardens
- Most orchard growers
Any activity such as sowing, planting, raising, cultivating, harvesting, picking, packing, storing, grading, forwarding or treating horticultural crops are included under this award.
The award also covers activities such as fencing, trenching, draining, preparing or treating land for crop growing.
Some notable exceptions which fall outside of this award are:
- Animals and animal products (see Pastoral Award)
- Wine industry
- Silviculture and afforestation
- The sugar cane growing and sugar processing industry
- Plant nurseries
- Broad acre mixed farming (see Pastoral Award)
Use this work type to represent ordinary hours, unless another work type is more specific.
Public holiday (not worked)
Choose this work type when the day was a public holiday but the employee has a day off (permanent employees only).
Annual leave taken
Choose this work type when annual leave was taken.
Compassionate leave taken
Choose this work type when compassionate leave was taken.
Leave without pay
Choose this work type if the employee has taken leave which should not be paid.
Long service leave
Choose this work type when long service leave was taken.
Meal provided / notice of OT given on prior day
Choose this work type/shift condition when an employee has worked overtime and either received a meal from the employer or was provided notice that overtime was required the day prior.
Paid community service leave taken
Choose this work type when community service leave was taken.
Personal / carers leave taken
Choose this work type when personal / carers leave was taken.
Time in lieu leave taken
Choose this work type when time in lieu was taken.
Wet work and Wet work (casuals)
Choose this work type where the employee is required to work in the wet place,unless provided with adequate protection. A wet place will mean a place where the clothing of the employee becomes saturated or a place where the employee has to stand in water or slush so that the employee’s feet become wet.
Working through a break
Choose this work type if the employee is working through a recognised meal break from the start fo the work up to the time that the employee was put on a break.
The following tags are available for application to employees under the Horticulture Award.
Choose this tag during the period where the employees are engaged principally in the harvesting,grading or packing of horticultural crops. You will have to nominate this tag for each employee involved in harvesting.
Saturday treated as ordinary hours
Choose this tag if, by agreement, Saturdays are included as ordinary hours.
12 hour shifts
Choose this tag if, by agreement, the employee can work up to 12 hours in a day as part of ordinary hours. This is only applicable to permanent dayworkers.
In charge of 11-20 employees
Choose this tag if the employee is engaged to be in charge of 11-20 employees.
In charge of 2-6 employees
Choose this tag if the employee is engaged to be in charge of 2-6 employees.
In charge of 7-10 employees
Choose this tag if the employee is engaged to be in charge of 7-10 employees.
In charge of more than 20 employees
Choose this tag if the employee is engaged to be in charge of more than 20 employees.
Choose this tag if the employee has agreed to receive time in lieu instead of overtime.
Performs first aid duties
Choose this tag if the employee holds a first aid qualification and is engaged to perform first aid duties.
*Time off instead of payment for overtime leave is accrued at the same rate as the number of overtime hours worked. EXAMPLE: an employee who worked two (2) overtime hours is entitled to two (2) hours’ time off. If time off for overtime is not taken and the time off is to be paid out, it must be paid at the overtime rate applicable to the overtime when worked. This also applies when an employee is terminated and the time off is to be paid out. In order to be paid out correctly, the overtime rate will need to be recorded manually at the same time as the time in lieu accrual is processed. It is suggested that you record the overtime details in the “notes” section of the leave accrual line in the pay run.
If you are required to pay out the time off for overtime either before termination or during termination, you can run a Pay Run Audit Report for the pay runs for the employee when Time in Lieu was accrued to determine the applicable rates (which will detail your notes) and run an Employee Payment History Report to determine if any of the time off for overtime has been taken. You can then determine the correct balance based on the number of hours by taking the equivalent to the overtime payment that would have been made EXAMPLE: an employee who worked two (2) overtime hour at what would have been the rate of time and a half, is then entitled to three (3) hours of time off leave to be accrued. In our above example (the first accrual line of the screen shot) you would take 0.5 hours x 1.5 = 0.75 hours. Therefore, you will need to adjust the time in lieu balance by adding a further 0.25 hours (0.75 hours – 0.5 hours = 0.25 hours).
The award has been updated to reflect the changes made as part of Fair Work's Determination around Clause 15 - Annualised Wage Arrangements. A new employment agreement for Annualised Wage employees has been created which can be assigned to an employee who is paid under the provisions of clause 15. Further information on the employee setup can be found here.
The Pay Conditions Rule Sets for Permanent (daywork), Permanent (shiftwork), and Casual have been updated in line with the following clauses within the award: Clause 28.3 Public Holidays, 23.1(b) Working through a meal break, and 24.3(b) Less than 10 hours break between shifts.
The rules have been updated to ensure that the Public Holiday Overtime pay category applies for all hours worked on a Public Holiday when overtime hours should apply. Also, when an employee works during a meal break and into overtime, the pay category Working through a meal break overtime will apply to those hours. Finally, when an employee has not had 10 hours break between shifts, the pay categories Less than 10 hour break between shifts and Less than 10 hour break between shifts overtime will apply and be paid at overtime rates at ordinary hours and overtime rates for overtime hours respectively.
The award has been updated to reflect changes made as part of the Fair Work Decision around flexibility during coronavirus. The new schedule allows employees to take up to two (2) weeks unpaid pandemic leave. A new pay category (Unpaid Pandemic Leave Taken), leave category and work type (Unpaid Pandemic Leave) have been created. Also, the rule sets have been updated, where necessary, to include/exclude the work type and leave category to some pay conditions. Further, the Leave Allowance Templates have been updated to ensure this new leave category is enabled and is now accessible for employees to take this leave when required.
Further, under this new schedule employees can take up to twice as much annual leave at a proportionally reduced rate if their employer agrees. The employee's pay rate and leave balance will need to be manually adjusted to half in each pay run for the period of leave.
The rule set pay conditions for Permanent (daywork), Permanent (Shiftwork), and Casual have been updated to include an Automatic Meal Break rule in line with clause 24.1 of the Award. The minimum break between shifts, as part of clause 24.3(b), rule has also been updated to include the first shift of the day and to exclude leave work types.
Due to recent changes to the interpretation of personal/carer's leave accrual under the National Employment Standards, updates have been made to the setup of the Award. Further information can be found here.
A new Leave Category called Personal/Carer's (10 days) Leave has been created. Also, new Leave Allowance Templates (LATs) have been created specific to 10 days accrual per year for each state and the LATs have been attached to the current Employment Agreements for selection options for an employee's LAT in their Employee Default Pay Run screen. Any rules impacted by Personal/Carer's Leave have also been updated with the new leave category.
Instructions on converting the accruals to the 10 day method can be found here.
A new work type has been created for clause 24.4 Meal Allowance of the Award. The work type is Meal provided / notice of OT given on prior day. This work type should be selected when an employee is working overtime and was either given a meal or received notice the day prior to the overtime being worked and therefore is not to receive the meal allowance specified under this clause. The rule for the Meal Allowance has also been updated to exclude this work type from any meal allowance being paid for the overtime.
Rounding update for Casual Pay Rate Templates.
30 June 2019
The Award has been updated to reflect the Fair Work Commission’s National Minimum Wage increase of 3% from its Annual Wage Review 2018-19 decision. This also includes updates to expense-related allowances. Information on the Determinations can be found here and here.
These changes come into effect from the first full pay period on or after 1 July 2019. Please install these updates AFTER you have finalised your last pay run prior to the first full pay period commencing on or after 1 July 2019.
15 April 2019
The Horticultural Award 2010 (MA000028) has been updated to reflect changes made as part of the Fair Work Decision review of modern awards. The determination for the new clauses in the Award are specific to casual employees and can be found here.
The ordinary hours of work are now defined for casual employees. Casuals are also entitled to overtime penalties of 175% if they work in excess of 12 hours per engagement, 12 hours in a single day or 304 ordinary hours over an 8 week period. For work outside the span of hours, they will be entitled to an extra 15% loading. Casuals are also entitled to a meal allowance of $12.43 for more than two hours of overtime worked without notice.
In line with these new clauses, we have create two new pay categories; Casual - Outside span of hours and Casual - Overtime. We have also updated the pay condition rule set Casual to reflect clause 22.2 Span of Hours, Maximum Engagement, and Period Overtime (304 hrs over 8 weeks), clause 24.3 Casual Overtime, and clause 24.4 Meal Allowance.
These changes apply from the first full pay period on or after 15 April 2019.
The setup of the Payroll Tax Exempt field in Payroll Settings>Pay Categories was replicating the PAYG Exempt field rather than creating a unique identity; when installed into the business settings. An audit has been carried out across the system and the issue has now been resolved with this update.
1 October 2018
The Award has been updated to reflect changes made as part of the Fair Work Decision 4 year review of modern awards. The change is a newly created clause 10.4(d) - casual minimum engagement. This now provides for casual employees to be paid for at least 2 consecutive hours of work on each occasion they are required to attend work.
This change is reflected in the “Casual” rule set.
Please note that the change comes into effect on the first full pay period on or after 1 October 2018. This means that you should only install this update once you've completed the last pay period for hours worked during September 2018. The Fair Work Determination can be found here.
1 August 2018
The award has been updated to reflect changes made as part of the Fair Work Decision 4 year review of modern awards. The determination for the new clause in the modern award allowing employees to take unpaid leave to deal with family and domestic violence can be found here. Family and Domestic Violence leave applies from the first full pay period on or after 1 August 2018. Further information can be found at Fair Work.
Employees, including part-time and casual employees are entitled to 5 days unpaid family and domestic violence leave each year of their employment. The 5 days renews each 12 months of their employment but does not accumulate if the leave is not used.
A new leave category has been created - “Family and Domestic Violence Leave” and a new Work Type - “Family and Domestic Violence Leave taken”. The Leave Allowance Templates and any impacted rule conditions have also been updated.
28 June 2018
The Award has been updated to reflect the Fair Work Commission’s national minimum wage increase of 3.5% from its Annual Wage Review 2017-18 decision. This also includes updates to expense-related allowances.
These changes come into effect from the first full pay period on or after 1 July 2018. Please install these updates AFTER you have finalised your last pay run prior to the first full pay period commencing on or after 1 July 2018.
Additionally, the following changes have been made as part of this update:
- New laundry allowance pay categories and rule conditions were created to reflect the ATO threshold maximum limits for claiming of laundry (not dry cleaning) for deductible clothing under the Award. Further information can be found in the “Cleaning of Work Clothing” section of this ATO article.
- The Payment Summary Classification settings for Allowance based pay categories have been updated as per STP requirements.
We have created a new rule - 10.3(d) Apply Overtime - Overtime Advanced Standard Hours - Part-Time. This rule reflects the following provisions of clause 10.3(d):
- the hours worked each day;
- which days of the week the employee will work;
- the actual starting and finishing times of each day.
Previously we could only assess the number of hours worked per week for overtime purposes. Now however, we can assess the Advanced Standard Work Hours as set up within the employee's Pay Run Defaults screen.
For example, if an employee's Advanced Standard Work Hours were as follows:
The rule will assess hours as follows:
- Any time worked on Wednesday, Thursday and Saturday will be deemed overtime;
- Any time worked before the start times on Monday, Tuesday, Friday and Sunday will be deemed overtime; and
- Any time worked after the end times on Monday, Tuesday, Friday and Sunday will be deemed overtime.
(a) This rule only works where Advanced Standard Work Hours have been set up using start and finish times, NOT hours only;
(b) If no Advanced Standard Work Hours have been set up for a part time employee, then all hours will be deemed overtime.
10.3(d) Apply Overtime - Overtime Advanced Standard Hours - Part-Time
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