From time to time, when using ClickSuper to automatically pay super payments, you may receive a notification saying that a payment has failed. There are two reasons why this happens:
Scenario 1. the entire batch has failed at the first hurdle - this happens when ClickSuper decide that one or more payments are invalid (eg. because of an invalid field)
Scenario 2. the entire batch has been submitted to Click successfully, but then one (or more) failure/s occur once the payments go through to the super funds (eg. incorrect member number, a closed account or an incorrect TFN)
In scenario 1 (the entire batch has failed) you will need to:
- correct the invalid data as specified in the failure notification
- delete the batch and resubmit it to ClickSuper. To do this click on Business (top left of the screen) - Super Payments - (NB. QuickBooks customers: from the Employees tab, go to Reports - then at the bottom of the first list click on Super payments) then click on the number of the super batch in question. When this expands you will see a pink banner at the top explaining that the batch has failed - click on the red Delete button
- create a New Super Batch Payment (green button) and process the payment as you did before (ie. change the period dates if necessary).
In scenario 2 only one payment in a batch has failed - eg. a super fund has returned a contribution that you've previously "successfully" paid. You'll need to mark just the one payment as failed in a successfully uploaded super batch - follow these steps:
- Click on Business, then Super Payments (QBO users go to the Reports tab, click on Super Payments under Employee Reports) - open the super batch that contains the failed payment by clicking on the number of the super batch, then click on the fund name to expand the payment section.
- Find the employee that the payment failed for and click the "Mark as failed" link
- In the confirmation dialog that shows, enter the reason the payment failed and click "Confirm"
- The payments will now be marked as failed in that super batch
- Now when you create a new batch, you can choose to include those payments (by selecting a date range that will capture them). You'll see that they're being included because they have previously been marked as failed in the description
In either scenario - you should be aware that updating the employee's record / super funds page is just the first step to resolving this type of issue because a super batch collects it's data from the pay runs where the super is accrued (including whatever super fund data is on the employee record at that point in time) - therefore data in a new batch will still not be correct (initially). This is the reason we why give users the option to manually change where contributions in a batch are going before uploading/paying it.
- IMPORTANT -
First ensure you've corrected/updated the super fund data on the super funds page of the affected employee's record.
Then in the new batch you've created you'll notice the affected employee's name is not green - this indicates
- this employee's contributions require attention
- this employee's contributions are NOT included in the batch total
NB. The employee's super contributions will NOT be included in the batch until you fix them, ie. they will simply drop out of the batch when you upload it if you take no action at this point.
Next to the employee name you'll see a note explaining the issue/problem - this note is a clickable link.
Click on the note/link and a dialogue box will appear - carefully read the instructions in the box and, if necessary, decide what is required for this employee's super contributions then click on the 'Allocate' button.
The batch will be updated to reflect changes you've made and you should see the employee’s name turn green (now these contributions are included in the batch total).
Submit this batch for payment.
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